Office365 - Do you avoid using 'Share' functionality with tasks/questions?
Updated by Brady Stroud [SSW] 1 year ago. See history
123
Sharing a file is easy when looking at a file. However the email people get from it will have a notification-look, which may result in it being overlooked/ignored. Because of that, you should avoid using that functionality if you want people to notice and read your email. A normal email with the link and instructions should be sent instead. <imageEmbed alt="Image" size="large" showBorder={false} figureEmbed={{ preset: "badExample", figure: 'Bad example - Sending an email with a file using the \'Share\' functionality', shouldDisplay: true }} src="/uploads/rules/avoid-using-share-functionality/share-screenshot.jpg" /> <imageEmbed alt="Image" size="large" showBorder={false} figureEmbed={{ preset: "badExample", figure: 'Bad example - The email sent has a notification-look meaning it may be ignored', shouldDisplay: true }} src="/uploads/rules/avoid-using-share-functionality/share-email-screenshot.png" /> <emailEmbed from="Adam" to="Gordon" cc="" bcc="" subject=""Invoices in June&July 2019" - Do we need this?" body={<> ## Hi Gordon See this file: {{ URL }} 1. Do you need this anymore? 2. If not zz it -a </>} figureEmbed={{ preset: "goodExample", figure: "Good example - Link and tasks sent in a regular email", shouldDisplay: true }} /> <asideEmbed variant="info" body={<> **Note:** It is a good idea to review SharePoint and Teams stats and tell users **not** to use this funcionality by pointing them to this rule. </>} figureEmbed={{ preset: "default", figure: 'XXX', shouldDisplay: false }} />