Appointments - Do you automate scheduling of meetings?

We've all been part of that email chain... _"Let's meet to discuss this"_, _"When are you free?"_, _"I can do Friday"_, _"Friday's no good, what about Monday?"_, _"I'm free in the morning"_, _"Penny can't make that, how about Tuesday afternoon after 3?"_, etc.

AI can make scheduling meetings with multiple attendees much easier.
**Note:** The following solutions work best when you're dealing with people in your own organization, as they then have access to all calendar data, but with a bit of back and forth, they can still work for externals too. There are some options.

## Scheduling Poll in Microsoft Outlook 365

You can do complex scheduling tasks and calendar polls with this built-in Outlook 365 feature.

<youtubeEmbed url="https://www.youtube.com/embed/bMmOjJrlqPA" description="Video: How to use Scheduling Poll in Microsoft Outlook 365 📆 (3 min)" />


<imageEmbed
  alt="Image"
  size="large"
  showBorder={false}
  figureEmbed={{
    preset: "default",
    figure: 'Voting options on Scheduling Poll',
    shouldDisplay: true
  }}
  src="/uploads/rules/automate-schedule-meetings/schedule-poll-screenshot.png"
/>

## FindTime

This option is best if you want to be selective about a few options for when to meet, and send a poll to attendees to choose.

FindTime shows what days and times work the best for you and the attendees when available using free/busy data.

Propose your selected times to all attendees and allow everyone to vote and quickly come to a consensus... and you’re done!

FindTime sends out the meeting invite on your behalf. More on <https://support.microsoft.com/en-gb/office/install-findtime-2501ff38-0a47-4dc5-999f-bcca329f0f63>

**Note:** Findtime’s competitor is <https://calendly.com>


<imageEmbed
  alt="Image"
  size="large"
  showBorder={false}
  figureEmbed={{
    preset: "default",
    figure: 'FindTime gives a nice UI for people working in the same org, as you can see times that might be available for all attendees easily (e.g. 8 am above)',
    shouldDisplay: true
  }}
  src="/uploads/rules/automate-schedule-meetings/findtime-scheduler.jpg"
/>

<asideEmbed
  variant="greybox"
  body={<>
    **Mobile – does not work ❌**
As of Dec 2020, FindTime does not work on iOS.


<imageEmbed
  alt="Image"
  size="large"
  showBorder={false}
  figureEmbed={{
    preset: "default",
    figure: 'FindTime - No mobile support for iOS',
    shouldDisplay: true
  }}
  src="/uploads/rules/automate-schedule-meetings/findtime-mobile.jpg"
/>
  </>}
  figureEmbed={{
    preset: "default",
    figure: 'XXX',
    shouldDisplay: false
  }}
/>